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Taxpayers who have registered with the Department of Taxes for Sales and Use tax and whose filing frequency is monthly, quarterly or annual are eligible to file on VTBizFile. Taxpayers who have registered with the Department of Taxes for Meals and Rooms or Withholding tax and whose filing frequency is monthly or quarterly are eligible to file on VTBizFile.
Withholding taxpayers whose filing frequency is Semi Weekly are not eligible to file on VTBizFile.
Your Vermont Business Account Number is printed in your coupon booklet. Once registered your account number will be displayed in the drop down box in VTBizFile as shown below.
|VTBizFile Registration Examples|
|Federal ID||VT Account Number||VTBizFile Account Drop Box|
You may register your account by entering your 9 digit federal identification number or your Vermont Business Account Number. If you are registering for multiple tax types only one registration is required.
Your PIN number can be found in the registration letter you received from the Department of Taxes.
You may now change your VTBizFile username from the main menu screen once logged into VTBizFile by selecting the button Change Account Username
Your VTBizFile password is a unique password which you will choose. Your password can be a combination of anywhere from eight to twenty letters, numbers and characters. Your password is case sensitive, and must contain two of the following: one uppercase letter, one number, one special character, such as # or @. Once you have registered your account, you will use your username and your password to access VTBizFile. Your PIN number will no longer be valid on VTBizFile.
Please use our online form if you cannot locate your password.
You may now change your VTBizFile account password from the main menu screen after logging into VTBizFile and selecting the button Change Account Password
If you have forgotten your password you can reset it by answering a preset challenge question from the forgot your password link on the VTBizFile home screen.
Your VTBizFile challenge question is a new feature in VTBizFile set up by the user from the contact information screen. This is designed to assist the user to log into VTBizFile if they have forgotten their account password by answering a preselected question specific to the user.
Your VTBizFile challenge question will be set up from your VTBizFile contact information screen by selecting from the list of ten questions and entering the answer to this question. This can be added or changed by revisiting the contact information menu once logged into the VTBizFile system.
You can pay your taxes on VTBizFile using ACH Debit, your credit card or ACH Credit. Advanced registration is required for both ACH Debit and ACH Credit.
ACH Debit Payment Option Registration Requirement: All taxpayers who use the ACH Debit payment option are required to pre-register their banking information on VTBizFile before making their first payment. If you intend to pay your taxes using ACH Debit you must pre-register your banking information when setting up your account. This procedure can take up to one week to complete. You will not be able to pay your taxes on VTBizFile using ACH Debit until your account is pre-registered. To pre-register your account click on Register your account today and complete the online application including the banking information.
REMINDER: The option to schedule your payment is available only to taxpayers who use the ACH Debit payment option.
ACH CREDIT Payment Option. If you intend to pay your taxes using ACH Credit you will need to:
The routing and banking numbers and the EFT codes needed to submit ACH Credit payments will be sent to you. Please allow up to one week to complete this process.
You can use your VISA, MasterCard, or Discover credit card. Your credit card will show a charge from Vermont Government Services for the amount of tax due plus an additional 3% non-refundable credit card fee. This fee is imposed by the processing agency and is not retained by the Vermont Department of Taxes.
Yes, if the debit card has a MasterCard or VISA logo on it.
Credit/debit cards are processed by a third party online service and the fees are separately stated and included in the total due. The credit card processing fee is administered through Vermont.gov, the state's official web portal, and supports the state's websites and online services. The online price of items or services purchased through Vermont.gov helps fund the costs necessary to develop, maintain, enhance and expand the service offerings of the state portal. The additional cost associated with the online service is not imposed or retained by the Vermont Department of Taxes.
Vermont.gov is the entity under contract with the State of Vermont to build and host the State Web Portal and develop online services for the state. Based in Montpelier, this organization is helping Vermont to become an E-State by aggregating the various state websites into one standards based system, and to provide the state's businesses and citizens with the online services they have come to expect and deserve. The State Web Portal can viewed at http://vermont.gov/portal
The information needed to pay via ACH Debit can be found directly on your check. Please refer to the image below for details.
In the ACH Debit Information Management sign up screen you will be asked to include an authorized signer for your banking account. This person should be the individual who is the recognized owner by the financial institution of the bank account responsible for electronic funds transfer (EFT) for the VTBizFile account.
When you have completed your filing your receipt page with your confirmation number will be displayed. Please print this page for your records. VTBizFile does not send email confirmation of filings. Your receipt page will be stored in your account history and can be accessed at a later date up to four years after the date of filing.
Warehousing is an option that allows you to file your return early and schedule the date of your payment for any date up to and including the due date of the return. The option to schedule your payment is only available to taxpayers who pay their taxes using ACH Debit. Remember, you must pre-register your banking information before using this option.
After you have filed all of your returns click on the option File Now. Choose the option to Pay now with ACH Auto Debit Payment. You can schedule your payment any day up to and including the due date of the return.
You report amounts On VTBizFile in WHOLE DOLLARS. The cents entry boxes are preprinted with zeros. Please round amounts to the nearest whole dollar. Normal rounding rules apply, i.e.: 1 cent to 49 cents, enter the existing dollar amount; 50 cents to 99 cents, enter the next higher dollar amount. Examples: $97.49 - enter "97.00" or "97."; $97.50 - enter "98.00" or "98."
Use tax is a tax imposed at the same rate (6%) as the sales tax on the buyer of property used in Vermont. Use tax applies if the sales tax is not paid at the time of purchase and the property would have been taxable in Vermont.
Your business will owe use tax if:
The State of Vermont has authorized certain municipalities to assess an additional 1% Local Option Sales Tax. Local Option Sales Tax is collected on a destination basis.
Vendors located within the border of a Local Option Sales Tax Municipality must collect the tax on in-store sales and sales of items which are shipped to Local Option Sales Tax Municipalities. Vendors located outside the borders of a Local Option Sales Tax Municipality must collect the Local Option Sales Tax on items shipped into Local Option Sales Tax Municipalities. Local Option Sales Tax must be collected on all items which are subject to the State Sales Tax.
Local Option Sales Tax Municipalities: Williston, Manchester, Stratton, Burlington, Dover, South Burlington, Killington, Middlebury, Rutland Town, Winhall and Wilmington.
The State of Vermont has authorized certain municipalities to assess an additional 1% Local Option Meals and Rooms Tax. Local Option Meals & Rooms Tax applies to meals, alcohol and lodging furnished in a Local Option Municipality. Meals and beverages subject to Vermont Meals and Rooms tax which are delivered into a Local Option Municipality are subject to the Local Option Meals and Rooms tax.
Local Option Meals & Rooms Tax Municipalities: Williston, Stratton, Stowe, Brattleboro, Dover, South Burlington, Manchester, Killington, Middlebury, Rutland Town, Winhall and Wilmington.
No. When you have completed your filing, your receipt page containing your confirmation number will be displayed. Please print this page for your records. Your receipt page is your conformation that your filing has been completed. Please do not send in a paper return.
If you have not received a confirmation number, you may back up and correct previously entered data by using the browser's "Back" button or the "Edit" option on the summary page.
No. If you discover a mistake after you have completed your filing and received a confirmation number, you must file an amended return.
Yes. Returns which were filed online can be amended after the returns have been received and processed. This typically means a return filed online can be amended two business days after the filing was made.
PLEASE NOTE: Returns filed in VTBizFile will be available for review up to four years from the date of filing.
When filing your return and payment electronically, the filing must be completed on or before 11:59 p.m. eastern time on the day taxes are due. If late charges are due, you will be mailed a notice of taxes due.
If you need a paper return to file for a particular month, please contact the Department of Taxes at (802) 828-2551 option #3.
Yes, you can. However, please note that for payment, VTBizFile does not deduct any negative returns (refunds requested). You will be required to pay the full amount due. If your return reflects a refund, please complete the SMWA-1 refund application and return it to the Tax Department to provide the additional information required to process the refund request.
Please contact the Taxpayer Services Division - Business Tax Section